Online board meetings can be a convenient way to conduct meetings, without the need for physical presence. It allows more members to be involved as well as removing the need for time-consuming and costly travel costs. However, virtual meetings are not without their own challenges. To ensure that these meetings are as effective and productive as possible it is vital to follow certain etiquette guidelines.
1. Use an online icebreaker tool to improve engagement prior to and following meetings. This will allow board members to become acquainted with each other. Alternatively, you can request that people use the chat box to introduce themselves. This is a great way for everyone to feel comfortable using the technology and to begin the meeting.
2. Give training to the board members who are less tech-savvy. This will lessen the resistance to adopting the latest technology. The training will also aid users navigate the board portal, and other tools, more efficiently. 3. Check that all participants are authenticated and have a stable internet connection and good audio/video equipment prior to the call beginning. This will improve the quality of the call. 4. Be sure that everyone utilizes the mute option when not speaking. This will reduce interruptions from other board members and reduce external distractions.
5. Keep a draft and a record of minutes of meetings. It is essential to ensure that the minutes are an effective source for attendees and contain all relevant details. Minute-takers should also strive for a balanced balance between thoroughness and conciseness. They should avoid making use justboardroom.com of informal conversations or personal opinions in meeting minutes.
