How to Run Effective Remote Board Meetings for Higher Education Institutions

It is vital that higher education institutions take steps to ensure effective decision-making and collaboration during these virtual sessions. To ensure maximum board efficiency and effectiveness, institutions must focus on three key aspects of the organization of meetings:

Make sure that the participants in your meeting are able to join from any location and on any device. Using a cloud-based board portal with integrated video conferencing will aid in allowing trustees to connect and participate in meetings from anywhere.

Create an effective agenda that will guide the meeting. Distribute the agenda at least a week before the meeting to give attendees the opportunity to review it and create talking points. A meeting agenda with time limits will keep attendees on track and prevent them from being distracted by diverging topics. Also, be sure to include any off-agenda items and agree to reschedule the meeting for another date in the event of need.

Consider putting together an agenda for consensus that will save time in meetings for topics that are not controversial and don’t require input or input from all members. This will allow more time to delve into strategic issues.

Give a clear explanation of the proper manners to conduct meetings online with the expectation that attendees turn off their microphones when they’re not speaking. This simple courtesy can go a long way to reduce background noise and improve audio quality.

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